home *** CD-ROM | disk | FTP | other *** search
Text File | 1987-11-27 | 35.8 KB | 1,123 lines |
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- Mass Appeal - Mailing List Manager
-
-
-
- (c) 1987, Steve Hughes
- 1422 Applegate Drive
- Alabaster, AL 35007
-
-
-
-
-
- THIS PROGRAM IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED
- OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE APPLIED WARRANTIES OF MER-
- CHANTABILITY AND FITNESS, FOR A PARTICULAR PURPOSE. THE ENTIRE RISK AS TO THE
- QUALITY AND PERFORMANCE OF THE PROGRAM IS WITH YOU. SHOULD THE PROGRAM PROVE
- DEFECTIVE, YOU, (NOT STEVE HUGHES, OR A DISTRIBUTOR) ASSUME THE COST OF ALL
- NECESSARY SERVICING, REPAIR OR CORRECTION. IN NO EVENT WILL STEVE HUGHES BY
- LIABLE TO YOU FOR ANY DAMAGES, INCLUDING ANY LOST PROFITS, SAVINGS, OR OTHER
- INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE
- SUCH PROGRAM.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- Mass Appeal Documentation
-
-
- 1 Introduction
-
- 1.1 Purpose
-
- Mass Appeal is a general purpose mailing list management program designed for
- PC's and compatibles.
-
- You are allowed to generate reports, address envelopes, create mailing labels,
- print rotary cards, and create interface files (which are used in conjunction
- with most word processing programs to create form letters).
-
- 1.2 Requirements
-
- Mass Appeal requires 320K of available RAM, and operates best on a hard disk,
- although a single floppy drive machine can just as easily operate this program.
-
- 2 Installation
-
- Mass Appeal comes with batch files that automatically install the correct files
- on either your hard disk, or floppy disk.
-
- 2.1 CONFIG.SYS
-
- Mass Appeal will add the following two lines to your CONFIG.SYS file on your
- boot disk (If you are using a hard disk):
-
- FILES=20
- BUFFERS=20
-
- 2.2 Floppy Disk
-
- For installation, you will need two formatted diskettes. One disk label Pro-
- gram Diskette, the other label Data Diskette.
-
- Insert your 'original' Mass Appeal diskette in drive A:, and enter the follow-
- ing from the A> DOS prompt (Make sure drive A: is the default drive):
-
- FLOPPY
-
- After following the instrictions, insert your Program Disk in drive A:.
-
- Then, from the A> of DOS, enter the following and press return:
-
- MA
-
- After several seconds, the very first screen of Mass Appeal will appear. When
- this screen is displayed with the initial Mass Appeal "logo", remove the pro-
- gram disk and insert your Data Diskette in drive A:, and press return.
-
- 2.3 Hard Disk
-
- Change your default drive to drive A:. From the DOS prompt of A>, enter HARD-
- DISK and press return.
-
- NOTE: Mass Appeal installs on drive C:, if you need installation on a drive
- other than C:, you may modify the contents of HARDDISK.BAT to fit your partic-
- ular needs.
-
-
-
-
- Page -1-
-
- Mass Appeal Documentation
-
-
- After installation has been completed, you merely need to enter the following
- commands from the C> prompt of DOS:
-
- MA
-
- After several seconds, the very first screen of Mass Appeal will appear. When
- this screen is completed with the initial Mass Appeal "logo", you will be asked
- to insert your Data Diskette and press return. This does not concern you, since
- you have a hard disk, and cannot remove it.
-
- The next screen you see will be the main menu of Mass Appeal.
-
- 3 Main Menu
-
- The Main Menu of Mass Appeal has eight (8) available options. Each of the
- options on the main menu are now explained in detail.
-
- 3.1 Add Records
-
- By using option one (1) from the main menu, you are allowed to enter additional
- records into the active data base.
-
- Simply fill in each field, as necessary. See Appendix B for detailed informa-
- tion on how to move from field to field, and special editing features.
-
- After you have entered all pieces of information, or pressed Ctrl-W (Which
- means hold down the key labeled Ctrl, and at the same time press the letter W),
- you will see additional options displayed in the lower window.
-
- Listed is a detailed explanation of each option:
-
- 3.1.1 More
-
- By pressing the letter M, you inform Mass Appeal you have more entries to
- make.
-
- 3.1.2 Re-Edit
-
- If you notice a mistake in the entry currently displayed on the screen, you
- can make changes now by simply pressing the letter E.
-
- 3.1.3 Help
-
- By pressing the letter H, a series of help screen will appear. These screens
- are a brief over view of the options available in the add routine.
-
- 3.1.4 Return
-
- By pressing the letter R, your entries are added to the active data base, and
- you are returned to the main menu.
-
- NOTE: Please return to the main menu every 15 or 20 entries. Mass Appeal does
- not add the records to the active data base file until you exit the add
- routine and return to the main menu.
-
-
-
-
-
-
-
- Page -2-
-
- Mass Appeal Documentation
-
-
- 3.1.5 *
-
- Once one entry has been made through the add routine to the active data file,
- the information in most of the fields can easily be brought forward without
- having to retype that particular piece of information. Simply enter an aster-
- ick ('*') in the field(s) you wish to duplicate from the previous entry.
-
- 3.1.6 Function Keys
-
- The function keys can be set up with commonly used words or phrases. Then,
- when in the add routine, pressing the F2 key might automatically display the
- word 'Avenue'.
-
- To define the function keys to different words or phrases, access the mainte-
- nance menu, option seven (7), from the main menu.
-
- 3.2 Editing
-
- By using option 2 from the main menu, you are allowed to make changes, look at
- the entries, find someone, and many other operations.
-
- In the lower window, you notice that there are a total of 10 options that can
- be performed. Here is a detailed explanation of each of those options:
-
- 3.2.1 Del
-
- Every entry in your data base is either marked for deletion, or it is not.
- This is called a toggle switch, because it is either on or off. Records marked
- for deletion do not appear on any type of output.
-
- To mark/unmark a record for deletion, simply press the letter D. If the
- message read No before pressing the letter D, then it will now read Yes. If
- the message read Yes before pressing the letter D, then it will now read No.
-
- A record marked for deletion remains in the data base, until option three (3)
- from the main menu is executed.
-
- 3.2.2 Edit
-
- If you need to make changes to the record currently displayed, pressing the
- letter E allows you to make changes. See Appendix B for detailed information
- on how to move from field to field, and special editing features.
-
- 3.2.3 Find
-
- Notice the intensity of the labels Last Name, Company and Zip code. Whichever
- of these labels is different from the rest is the field you will be searching
- on.
-
- Once you have pressed the letter F, you will be asked for either the last
- name, company name or zip code to find.
-
- Enter what you want to search for. If Mass Appeal can find a match, that
- record will be displayed. If not, a message stating no match could be found
- will be displayed.
-
-
-
-
-
-
- Page -3-
-
- Mass Appeal Documentation
-
-
- Another nice feature about Mass Appeal is that you do not have to enter the
- entire last name or company to find. For example, if you have an entry in your
- data base for Summerhalem, you can press F for find, enter Summerh, press
- return, and Mass Appeal will find the closest match.
-
- 3.2.4 Goto
-
- If you need to Goto the top, bottom, or to a specific record number in the
- data base, you can use the Goto option. This is done by pressing the letter G.
-
- NOTE: The Goto options (Except the Record# option) are executed in conjunction
- with the setting of the Order option.
-
- 3.2.4.1 Top
-
- Pressing the letter T takes you to the very first entry in the data base,
- based on the setting of the Order option.
-
- 3.2.4.2 Bottom
-
- Pressing the letter B takes you to the very last entry in the data base,
- based on the setting of the Order option.
-
- 3.2.4.3 Record#
-
- After pressing '#', enter the record number, and press return. The record you
- have requested will then be displayed, if it exists.
-
- 3.2.4.4 Return
-
- If you accidentally got to the Goto options, pressing the letter R will
- return you to the editing options.
-
- 3.2.5 Prev(ious)
-
- If you want to go to the previous record, based on the setting of the Order
- option, pressing the letter P, for previous, will accomplish this.
-
- 3.2.6 Next
-
- This option takes you to the next record in the data base, based on the
- setting of the Order option.
-
- 3.2.7 Help
-
- If you need help, pressing the letter H will take you through a series of help
- screens concerning the editing options.
-
- 3.2.8 Specific
-
- For information on how to specify which records from a data base should be
- selected (Called a selection criteria), please see Appendix A.
-
- Once you have specified your condition, Mass Appeal will locate the very first
- entry in the data base that meets the condition you specified. If there are no
- entries in the data base that meet the condition you specified, an error
- message will be displayed.
-
-
-
-
- Page -4-
-
- Mass Appeal Documentation
-
-
- NOTE: When using the Specific command, options like Next and Prev may operate
- much slower than normal. This is because it is taking into account the condi-
- tion you specified.
-
- 3.2.9 Order
-
- The order option allows you to tell Mass Appeal which order you want your data
- to appear in while in the edit routine. Your options are simply last name, zip
- code or company name. Select the corresponding number.
-
- Options like Next, Prev, and Find all look to the order option for guidance.
-
- 3.2.10 Return
-
- Once you have finished making changes to your data base pressing the letter R
- will return you to the Main Menu.
-
- 3.3 Pack
-
- Even though a record has been marked for deletion, it still remains in the data
- base. If you want to permanently remove all records marked for deletion from
- the active data base file, option three (3) is the process you need to follow.
-
- NOTE: This process can be slow if you have a lot of entries. The more entries
- in your active data base, the more time it will take.
-
- 3.4 Generate Some Output
-
- Mass Appeal allows you to create a report (In forty (40) different formats),
- address envelopes, print out rotary cards, generate mailing labels (In three
- (3) different formats, each format up to four (4) wide), and create interface
- files.
-
- 3.4.1 Generate A Report
-
- A report in Mass Appeal is a simple, easy to read column report that lists
- specific information about each entry. The format of the report can be changed
- by accessing the maintenance menu, and selecting reporting options.
-
- After selecting option one (1), you are asked what records should appear in
- the report. For detailed information on how to tell Mass Appeal to include
- only certain records, please see Appendix A.
-
- Once you have selected which records are to appear in the report, Mass Appeal
- asks you where the report should be sent. Your options are to the screen,
- printer, or quit. Press the corresponding highlighted letter.
-
- 3.4.2 Generate Envelopes
-
- When you generate envelopes, your output automatically is sent to the printer.
-
- After selecting option two (2), you are asked what records should you generate
- envelopes for. For detailed information on how to tell Mass Appeal to "look
- at" out only certain records, please see Appendix A.
-
- After you have entered the number of spaces to skip, the very first record
- meeting the conditions you specified is displayed in the upper window.
-
-
-
-
- Page -5-
-
- Mass Appeal Documentation
-
-
- You are now prompted in the lower window with three (3) options. Your options
- are P, to print the envelope currently displayed, S to skip the entry dis-
- played, or Q to quit. Press the corresponding highlighted letter.
-
- 3.4.3 Generate Rotary Cards
-
- After selecting option three (3), you are asked what records should be includ-
- ed when you create these rotary cards. For detailed information on how to tell
- Mass Appeal to include only certain records, see Appendix A.
-
- Once you have selected which records are to appear, Mass Appeal asks you where
- the rotary cards should be sent. Your options are to the screen, printer, or
- quit. Press the corresponding highlighted letter.
-
- 3.4.4 Generate Mailing Labels
-
- When mass Appeal generates mailing labels, it automatically removes all blank
- lines, and performs field trimming for a perfect mailing label.
-
- After selecting option four (4), you are asked what records should be included
- when you generate the mailing labels. For detailed information on how to tell
- Mass Appeal to include only certain records, please see Appendix A.
-
- Once you have selected which records are to appear, Mass Appeal asks you where
- the output should be sent. Your options are to the screen, printer, or quit.
- Press the corresponding highlighted letter.
-
- 3.4.5 Generate An Interface File
-
- Mass Appeal has the ability to generate a file that can be used with word
- processing programs to create form letters, notices, or whatever.
-
- After selecting option five (5), you are asked what records should be included
- when you create the interface file. For detailed information on how to tell
- Mass Appeal to include only certain records, please see Appendix A.
-
- Once you have told Mass Appeal what records you want placed in the interface
- file, you are then asked for the name of the interface file. There is enough
- room to include an alternate drive and/or path name.
-
- With most word processors, you can quickly and easily create form letters with
- the interface file created by Mass Appeal. See your word processing documenta-
- tion for further details. The format for the interface file is:
-
- Last name, first name, salutation, company, address line 1, address line 2,
- city, state, zip code and comment field.
-
- 3.4.6 Exit Options, Return To Menu
-
- You can return to the main menu simply by pressing the number six (6).
-
- 3.5 Import Existing Data
-
- If you have a comma delimited file, or an SDF file, Mass Appeal may be able to
- read in that data, saving you from having to re type all those names.
-
-
-
-
-
-
- Page -6-
-
- Mass Appeal Documentation
-
-
- NOTE: Each field in your comma delimited file or SDF file must be in the same
- format as those in Mass Appeal. For example, in a comma delimited file, the
- person's name must be broken into the last name, first name and salutation (If
- any). Otherwise, Mass Appeal will not import your data correctly.
-
- First, simply enter the name of the existing data file.
-
- Next, you need to tell Mass Appeal the order of each field in your existing
- data file. You do this by entering the corresponding number, in order, for each
- field. Enter 99 when finished.
-
- Mass Appeal will now read in the data, and place it in the currently active
- data file.
-
- 3.6 Change Active Data Base File
-
- When you start Mass Appeal, the file that is active is MAILER.DBF, which is
- called the default data file. Until you select another data file, all opera-
- tions (Like Add, Edit, etc...) are performed with MAILER.DBF.
-
- Once you have selected option six (6) from the main menu, another screen is
- displayed. This screen shows you available data files, how many records that
- are contained in each file, and the date that file was last used.
-
- There are three (3) options available to you in the lower window. Here is a
- detailed discussion of each option:
-
- 3.6.1 Add-A-File
-
- If you want to add a data file, press the letter A. You will then be asked for
- the name of the data file. Enter the name, up to seven (7) characters.
-
- If the file did not already exist, it will be created, and you will see it
- displayed when the available data files are displayed.
-
- 3.6.2 Select-A-File
-
- To select a different active data file, press the letter S. You will then be
- asked for the corresponding number of the data file you would like to have as
- the active data file. Simply enter the corresponding number.
-
- 3.6.3 Delete-A-File
-
- WARNING: This option erases the data file, and all accompanying index files
- for that data file. Use this option with extreme caution!
-
- To delete a file, press the letter D. You will then be asked for the corre-
- sponding file number to delete. Enter the appropriate file number. You will be
- asked twice to confirm your intent before the damage is done!
-
- 3.6.4 Return
-
- To return to the main menu, simply press the letter R.
-
-
-
-
-
-
-
-
- Page -7-
-
- Mass Appeal Documentation
-
-
- 3.7 Access The Maintenance Routines
-
- The maintenance routines are where you can tailor Mass Appeal to your needs. It
- is also here where the real power and flexibility of Mass Appeal becomes
- evident!
-
- Listed below is a detailed explanation of each routine.
-
- 3.7.1 Label Options
-
- With these options, you perform options like change the dimension of the
- label, change the number of labels across, and other operations.
-
- 3.7.1.1 Define Label Dimension
-
- This option allows you to select one of the three (3) sizes of labels sup-
- ported by Mass Appeal. Choose the corresponding number for the size label you
- will be using.
-
- 3.7.1.2 Change Number Of Labels Across
-
- This option allows you to change the number of labels across. Enter the
- corresponding number representing the number of labels across to print.
-
- 3.7.1.3 Define A Printer String For Labels
-
- You can have Mass Appeal print your labels in italics, or another font if you
- define a printer string here. For further details, please see Appendix C.
-
- 3.7.1.4 Exit Label Maintenance, Return To Main Menu
-
- To return to the main menu, press the number four (4).
-
- 3.7.2 Report Options
-
- With these options, you perform options like change the format of the report,
- define a printer setup string, and other operations.
-
- 3.7.2.1 Change Report Format
-
- By using this option, you can select a different report format for printed
- reports. NOTE: This applies only to printed reports.
-
- With a short description of each report, you will also see the width printer
- required, and whether or not the report is compressed print.
-
- 3.7.2.1.1 Next-Screen
-
- Pressing the letter N will display additional report formats, unless the
- last screen is displayed.
-
- 3.7.2.1.2 Previous-Screen
-
- Pressing the letter P will display additional report formats, unless the
- first screen is displayed.
-
-
-
-
-
-
- Page -8-
-
- Mass Appeal Documentation
-
-
- 3.7.2.1.3 Select Format
-
- Once you have found a desired report format, press the letter S, and then
- entering the corresponding report format number.
-
- 3.7.2.1.4 Return
-
- Pressing the letter R will return you to the previous screen, without chang-
- ing the report format.
-
- 3.7.2.2 Define A Printer String For Reports
-
- You can have Mass Appeal print your report in italics, or other font if you
- define a printer string here. For further details, please see Appendix C.
-
- 3.7.2.3 Define A Printer Compression String For Reports
-
- If the report format you have selected requires compressed print, you MUST
- define the printer compression code for your printer here. For further de-
- tails, please see Appendix C.
-
- 3.7.2.4 Set Spacing On Printed Output, Single, Double, Etc.
-
- Mass Allows you to produce reports that are single, double, or triple spaced.
- Enter the corresponding number for the desired report spacing.
-
- 3.7.2.5 Exit This Report Maintenance, Return To Main Menu
-
- Pressing the number five (5) will return you to the main menu.
-
- 3.7.3 Function Key Setup
-
- During the add routine, you can press the function keys, and have any word or
- phrase you desire typed in automatically.
-
- 3.7.3.1 Define Function Key(s)
-
- This option allows you to change the current values of the function key(s),
- when pressed by themselves. Simply enter the corresponding word or phrase to
- be assigned to each function key.
-
- 3.7.3.2 Define Alt + Function Key(s)
-
- This option allows you to change the current values of the function key(s),
- when pressed along with the Alt. key. Simply enter the corresponding word or
- phrase to be assigned to each function key.
-
- 3.7.3.3 Define Ctrl + Function Key(s)
-
- This option allows you to change the current values of the function key(s),
- when pressed along with the Ctrl key. Simply enter the corresponding word or
- phrase to be assigned to each function key.
-
- 3.7.3.4 Define Shift + Function Key(s)
-
- This option allows you to change the current values of the function key(s),
- when pressed along with the Shift key. Simply enter the corresponding word or
- phrase to be assigned to each function key.
-
-
-
- Page -9-
-
- Mass Appeal Documentation
-
-
- 3.7.3.5 Reset Function Keys To Original Values
-
- This option will reset each function key to the default value.
-
- 3.7.3.6 Generate a report of the function key setup
-
- This option allows you to produce a report of the current values defined for
- the function keys. You may send the report to the screen, printer, or quit
- the report. Press the corresponding letter for your appropriate selection.
-
- 3.7.4 Add Routine Defaults
-
- When you enter the add routine, you can have certain fields already filled in.
-
- 3.7.4.1 Set Up Default City
-
- Allows you to define a default city for the add routine. Simply enter the
- appropriate city for the default value.
-
- 3.7.4.2 Set Up Default State
-
- Allows you to define a default state for the add routine. Simply enter the
- appropriate state for the default value.
-
- 3.7.4.3 Set Up Default Zip Code
-
- Allows you to define a default zip code for the add routine. Simply enter the
- appropriate zip code for the default value.
-
- 3.7.4.4 Set Up Default Category
-
- Allows you to define a default category for the add routine. Simply enter the
- appropriate category/categories for the default value.
-
- 3.7.4.5 Set Up Default Salutation
-
- Allows you to define a default salutation for the add routine. Simply enter
- the appropriate salutation for the default value.
-
- 3.7.4.6 Set Up Default Home Phone
-
- Allows you to define a default home phone for the add routine. Simply enter
- the appropriate home phone, or partial home phone for the default value.
-
- 3.7.4.7 Set Up Default Work Phone
-
- Allows you to define a default work phone for the add routine. Simply enter
- the appropriate work phone, or partial work phone for the default value.
-
- 3.7.4.8 Set Up Default Comment Field
-
- Allows you to define a default comment for the add routine. Simply enter the
- appropriate comment for the default value.
-
- 3.7.4.9 Reset All Defaults To Blank Values
-
- This allows you to quickly reset all your defaults back to blanks.
-
-
-
-
- Page -10-
-
- Mass Appeal Documentation
-
-
- 3.7.4.10 Exit Default Maintenance, Return To Main Menu
-
- Entering the number ten (10) will return you to the main menu.
-
- 3.7.5 Miscellaneous Options
-
- If an operation does not fit specifically into any of the other areas, it may
- be in this routine.
-
- 3.7.5.1 Change Monitor Type
-
- Mass Appeal needs to know what type of monitor you have. If you have a color
- monitor (RGB, EGA, etc...) enter the letter C. If you have another type
- monitor, press the letter N.
-
- 3.7.5.2 Change Output Order
-
- When Mass Appeal generates output (reports, labels, etc...) it first looks to
- the setting of this option to determine the order the output should appear
- in.
-
- Enter the corresponding number, based on your desired order of the output you
- will be generating.
-
- 3.7.5.3 Group Deletion Of Records
-
- With this option, you can mark a group of records for deletion at one time.
- See appendix A for how to tell Mass Appeal which records should be marked for
- deletion.
-
- 3.7.5.4 Group Recovery Of Records
-
- With this option, you can un mark a group of records for deletion at one
- time. See appendix A for how to tell Mass Appeal which records should be un
- marked for deletion.
-
- 3.7.5.5 Reset All Data File Pointers
-
- If things seem to be a little out of whack, this routine should clear up any
- problems. Use this option when you aren't Finding someone you know exists,
- and similar problems occur.
-
- 3.7.5.6 Report Of Previously Saved Criteria
-
- If you have previously saved your criteria, you can obtain a report of them
- using this option. You can send the report to the screen, printer, or quit.
- Press the corresponding letter for your selection.
-
- 3.7.5.7 Carriage Return Required For Field Advancement
-
- Normally in the Add and Edit (When editing the record) routines, you are
- automatically taken to the next field when a field (i.e. the State field) is
- entered. This options asks whether or not you should be required to press
- return before advancing to the next field.
-
- Press the corresponding letter of your selection.
-
-
-
-
-
- Page -11-
-
- Mass Appeal Documentation
-
-
- 3.7.5.8 Exit This Maintenance Menu, Return To Main Menu
-
- Pressing the number eight (8) will return you to the main menu.
-
- 3.7.6 Index File Adjustment System
-
- This allows you to determine the sensitivity of Mass Appeal in keeping the
- record sorted. This is also a way to save space for floppy drive users!
-
- NOTE: Each time you adjust the index files, the adjustments effect ONLY THE
- ACTIVE DATA FILE. This way, you can have different indexing schemes for dif-
- ferent data files.
-
- You have three (3) index files automatically maintained by Mass Appeal. Your
- options are:
-
- 3.7.6.1 Zip Code
-
- You can adjust the sensitivity of sorting on the zip code using this option.
- Notice you have three (3) options.
-
- 3.7.6.1.1 Option 1
-
- Mass Appeal will use all ten (10) places when sorting by zip code.
-
- 3.7.6.1.2 Option 2
-
- Mass Appeal will ask you for the number of digits to use when sorting the
- zip code. Actually, you need only the first five (5) digits, which is what I
- use for my mailings!
-
- 3.7.6.1.3 Option 3
-
- By pressing the number three (3) you will be returned to the index file
- selection menu.
-
- 3.7.6.2 Last Name
-
- You can inform Mass Appeal how to maintain your last name index file using
- this option.
-
- 3.7.6.2.1 Option 1
-
- To have Mass Appeal use the entire last name, select option one (1).
-
- 3.7.6.2.2 Option 2
-
- For a smaller index file, you may want only the first few letters of the
- last name to be used in sorting by the last name.
-
- This option should be used when you don't have a lot of similar last names,
- or don't really care about maintaining your list on the persons last name.
-
- 3.7.6.2.3 Option 3
-
- Option three (3) tells Mass Appeal to use the entire last name, and the
- entire first name for sorting.
-
-
-
-
- Page -12-
-
- Mass Appeal Documentation
-
-
- 3.7.6.2.4 Option 4
-
- Option four (4) is similar to option three (3), but you yourself determine
- the sensitivity of the index file.
-
- Use this option when you don't have a lot of similar last names, yet, you
- want your first names sorted within similar last names.
-
- 3.7.6.2.5 Option 5
-
- By pressing the number five (5) you will be returned to the index file
- selection menu.
-
- 3.7.6.3 Company Name
-
- Finally, you can determine the sensitivity of the company name index file
- using this option.
-
- 3.7.6.3.1 Option 1
-
- To use the entire company name, select option one (1).
-
- 3.7.6.3.2 Option 2
-
- For a smaller index file, you may want only the first few letters of the
- company name to be used in sorting by the company name.
-
- This option should be used when you don't have a lot of similar company
- names, or don't care about sorting your list on the company name.
-
- 3.7.6.3.3 Option 3
-
- Option three (3) tells Mass Appeal to use the entire company name, and the
- entire last name for sorting.
-
- 3.7.6.3.4 Option 4
-
- Option four (4) is similar to option three (3), but you yourself determine
- the sensitivity of the index file to be created.
-
- This option should be used when you don't have a lot of similar company
- names, yet, you want your last names sorted within the company name.
-
- 3.7.6.3.5 Option 5
-
- Lastly, for those requiring sorting the first name within the last name, and
- sorting the last name within the company name, there is option five (5).
-
- And, as usual, Mass Appeal allows you to specify the sensitivity to which
- the file will be maintained. This option should be used for persons main-
- taining large lists, and utilize hard disks.
-
- 3.7.6.3.6 Option 6
-
- By pressing the number six (6) you will be returned to the index file
- selection menu.
-
-
-
-
-
- Page -13-
-
- Mass Appeal Documentation
-
-
- 3.7.7 Merge Two Existing Data Files
-
- Mass Appeal allows you to merge specific records from one file (Called the
- source file) into another file (Called the target file).
-
- Simply enter the appropriate names for the source and target files. You will
- then be allowed to specify what entries should be taken from the source file
- and placed in the target file. For details, please see Appendix A.
-
- 3.7.8 Import And Export Data File Options
-
- Mass Appeal allows you to specify what types of files you should be importing
- and exporting. Your options (For import and export file type) are currently
- limited to SDF and comma delimited files. Most of the time, you will more than
- likely use comma delimited files.
-
- 3.7.9 Exit The Maintenance Menu, Return To Main Menu
-
- Press number nine (9) to return to redisplay the main menu, after a reminder!
-
- 3.8 Exit Mass Appeal, Return To DOS
-
- When you are ready to exit Mass Appeal, and call it a day, simply press the
- number eight (8), and you will be returned to DOS.
-
- 4 Appendix A
-
- Here, you will learn how to inform Mass Appeal to include on records that meet a
- certain condition in a report, labels, an interface file, or whatever.
-
- Notice the four (4) options displayed in the lower window. also note that the
- window immediately above the lower window states All entries.
-
- Notice in the top window, you have eleven (11) ways in which you can narrow your
- output (Whether it is a report, mailing label, interface file, or what ever).
- Some fields allow you to define a range, meaning you can define a starting and
- stopping value for that particular field.
-
- Listed below is a detailed explanation of each option.
-
- 4.1 More-Criteria
-
- Pressing the letter M will allow you to define additional conditionals for your
- output.
-
- After pressing the letter M, you must then enter the corresponding number for
- the field you wish to narrow the output down by. After doing so, you will
- either be asked for a single value, or a range. Enter the appropriate value(s).
-
- You will then see your conditional being built, in English words and phrases in
- the large lower window.
-
- If you plan to narrow your output based on several fields, you will be asked
- how the previous condition and the one you are fixing to define should be
- joined. Enter the corresponding number, and proceed as normal.
-
-
-
-
-
-
- Page -14-
-
- Mass Appeal Documentation
-
-
- 4.2 Save-Criteria
-
- Once you have completed your criteria, you have the ability to save it and then
- retrieve it at a later date.
-
- After pressing the letter S, you will be asked for a short name, and then a
- long name for the criteria currently displayed. Enter both names, pressing
- return after each.
-
- 4.3 Retrieve-Criteria
-
- You can retrieve previously saved criteria by pressing the letter R, and then
- entering the corresponding short name of that criteria.
-
- 4.4 Finished
-
- Once you have finished defining the criteria (If any), you continue with your
- operation by pressing the letter F.
-
- 5 Appendix B
-
- This will explain special keystrokes available when in the Add routine, and
- using the 'E' option of the Edit routine.
-
- Key Stroke Action
-
- Up Arrow Move cursor up one field.
-
- Down Arrow Move cursor down one field.
-
- Left Arrow Move the cursor left one position.
-
- Ctrl Left Arrow Move the cursor a word to the left.
-
- Right Arrow Move the cursor right one position.
-
- Ctrl Right Arrow Move the cursor a word to the right.
-
- Home Move cursor to the first position of the field.
-
- Ctrl Home Move cursor to the first field (Last Name).
-
- End Move cursor to the last position of the field.
-
- Ctrl End Move cursor to the last field (Comment field).
-
- Ctrl Y Delete text from cursor position to the end of the
- field.
-
- Ctrl U Restores text previously in that field (Only if you
- haven't moved to another field)
-
- 6 Appendix C
-
- In several areas, you are asked for a printer string. A printer string is simply
- a special code that will be sent to your printer to perform some special opera-
- tion, like print in italics, etc...
-
-
-
-
- Page -15-
-
- Mass Appeal Documentation
-
-
- Your printer manual will show you how to perform such a task in BASIC. Simply
- take this information, leave out all LPRINT statements, $'s on the CHR$() func-
- tion, and enter the code.
-
- For example, if your manual says LPRINT CHR$(15), then you would enter CHR(15)
- as the code for Mass Appeal.
-
- 7 Appendix D
-
- To register your copy of Mass Appeal, simply fill out the following form, and
- mail to the address at the bottom.
-
- Name: _________________________________________________
-
- Company: _________________________________________________
-
- Address: _________________________________________________
-
- City: ______________________ ST: ______ Zip: __________
-
-
-
- Where did you obtain Mass Appeal:
-
-
-
-
-
-
-
- What features would you like to see implemented in Mass Appeal that are current-
- ly not a part of the program?
-
-
-
-
-
-
-
-
-
-
- Mail To:
-
-
- Steve Hughes
- 1422 Applegate Drive
- Alabaster, AL 35007
-
-
-
- Quantity Pricing: 1 - 9: $35.00 Each
- 10 - 24: $30.00 Each
- 25 - 99: $25.00 Each
- 99 & Up: Please Call For Price!!!
-
-
-
-
-
-
- Page -16-
-
-